At Words To Power, we are committed to safeguarding the privacy and security of our stakeholders’ data, including Personally Identifiable Information (PII). To uphold these principles, we adhere to the following guidelines.
Personal Information
Words To Power collects personal information from our website visitors on a voluntary basis only, and visitors will always be aware when we are attempting to collect such information. Our website uses industry-standard SSL (Secure Sockets Layer) encryption to make sure any information shareed with us cannot be intercepted. We do not sell, rent, or transmit personal information to other organizations or third parties. Visitors may remove their name from our email or mailing list at any time.
Because Words To Power considers the individual information we maintain to be confidential, we will not disclose any personal information to third parties unless its release is required by law or is pertinent to judicial proceedings. We will put forth our best efforts to implement this privacy policy; however, we cannot guarantee that information we seek to protect will be protected under all circumstances, including those beyond our control.
Student Information
Words To Power gives students in our workshops the opportunity to submit their poetry to our youth-written books. Their submission is voluntary. We only publish the name a student wants in the book and their age. We ask for the school’s name to report back to that school’s leaders the numbers of their students who submit a poem and perform at the summer book release event. Knowing the school also helps us focus the books on schools with which we work. We do not share that information with anybody outside of that school. In the submission, we collect a student’s email as well as a parent/guardian email and phone number. We use this information to automatically confirm submission of the poem via email (to the student and their parent/guardian), notify families of selection, inform them of book release details, and share additional opportunities to present their poetry. We do not share that contact information with anyone.
Online Donations
Online and offline donations are safe and secure. When a person donates online or offline, Words To Power will never sell, rent or trade this information to a third party. Words To Power uses industry-standard SSL (Secure Sockets Layer) encryption to protect the confidentiality of personal information and the security of online transactions. Words To Power’s online donations are processed through Givelively.org (For details, visit Givelively.org) All online transactions are confirmed by a follow-up email.
Online purchases
All purchases in our store are safe and secure. In addition to our website’s industry-standard SSL (Secure Sockets Layer) encryption, Words To Power utilizes a widely respected ecommerce platform (WooCommerce) and payment processing provider (Stripe). All purchases are confirmed by a follow-up email. Words To Power will never sell, rent or trade personal information to a third party.
Emails & eNewsletters
Periodically, Words To Power sends emails and eNewsletters to our opt-in lists to keep supporters informed of news and events related to our mission. To receive these updates a person must provide Words To Power with contact details including name and email address. This information will be held in complete confidence, and Words To Power will NOT sell, rent, trade or otherwise reveal this information to a third party. Subscribers are given the option to remove thier name from our email list within each email/eNewsletter update.
Cookies
Words To Power occasionally uses “cookies” – parcels of text sent by a server to a visitor’s web browser and then sent back unchanged each time the browser accesses that server – for authenticating, tracking and maintaining specific information about users, such as site preferences. Visitors to our website may choose to configure their browser to accept or reject cookies or to notify when entering a website that utilizes cookie technology.
Information for Parents and Teachers
Words To Power staff has approved all information collected on this site as obscenity-free educational material fit for all ages. Teachers, students, and parents are encouraged to use any and all information from this site for educational purposes.
Respect for Privacy Rights
At Words To Power, we deeply respect every individual’s right to privacy. We recognize the trust placed in us when sharing personal information, and we are committed to protecting this trust by not disclosing any Personally Identifiable Information (PII) without explicit, informed consent, except as required by law or as necessary for the protection of our legal interests. Our stakeholders’ privacy is paramount, and we are dedicated to upholding their rights, maintaining confidentiality, and ensuring that their data is not misused.
Collection and Use of PII
Words To Power only collects and processes PII that is necessary for our operations and services. PII shall not be used for any purpose beyond the scope of the intended interaction without consent.
Principle of Least Privilege
Access to PII (and all Database Information) is granted on a need-to-know basis, following the principle of least privilege. Only authorized personnel with relevant responsibilities may access, handle, or process PII.
Data Security Measures
Words To Power implements technical and organizational measures to protect PII from unauthorized access, disclosure, alteration, or destruction. Regular security assessments and updates are conducted to maintain a secure environment.
Data Sharing
Words To Power does not share PII with third parties without explicit consent, except when required by law or in support of our legitimate business purposes. Agreements with third-party processors ensure they comply with our data protection standards.
Data Subject Rights
Words To Power respects individuals’ rights regarding their PII, including the right to access, rectify, erase, or restrict the processing of their data. Requests related to data subjects’ rights are handled promptly and transparently.
Data Breach Response
In the event of a data breach involving PII, Words To Power will take immediate action to mitigate its impact, notify affected parties, and work diligently to prevent similar incidents in the future.
Staff Training and Awareness
Words To Power employees undergo regular training on data privacy and security practices to ensure compliance and promote a culture of data protection.
Privacy Policy Is Subject To Change
Words To Power will take all steps necessary to ensure that donors and visitors to our website are afforded complete privacy. In order to do so, Words To Power reserves the right to change this policy at any time to keep up with changing laws, regulations and trends.
Parent’s Bill of Rights
- A student’s personally identifiable information cannot be sold or released for any commercial purposes.
- Parents have the right to inspect and review the complete contents of their child’s education record.
- State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.
- A complete list of all student data elements collected by Words To Power are as follows: Name (as preferred in book), Age, Email, Qualitative/Quantitative Social & Emotional Responses.
- Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to info@wordstopower.org, or at PO Box 11659, Denver, CO 80211
Contact Words To Power
If anybody has any questions about the practices of this website, or would like to be removed from our electronic or printed mailing lists, they can contact us at info@wordstopower.org